How to use the Excel COUNTIF function?

Formation of COUNT Function Or Syntax

= COUNT (range, range,….)

Where range can be B1: B12 or just one cells. For example, = COUNT (A1: B12) or COUNT (A1), its output is a number that will give you results by counting if the actually counted cells are not empty.

Formation of COUNTIF Function Or Syntax

Excel’s Countif function is used to calculate the number of available cells within a specific range of conditions. Its structure is as follows.

= COUNTIF (Range, Criteria)

The range can be one or more cells such as B1: B12, and Criteria is the subject to which you want to count the cells. For example, you may want to know how many numbers in cell B1: B12 are greater than 10 or how many times there is the same word like Math, etc.

The terms of Countif can be given a lot which we will know step by step. See the information in the table below. For example, there are several student names and topics.

So from the small data table, we will use count and countif functions in the B and C columns. I assumed that all those who sat for the exam got some or some number. And the house of the one who did not sit is empty.

Now for the above information, we can quickly determine how many tests have been done using the Count function. To do that, we will work with the information in the C column.

So in one of the empty cells, let’s say you want to see the result in cell D1, then press Enter with = count (C1: C12), you will see 11 come because one of the 12’s cells is empty. But if you want to know how many people got above 33 or how many are in math, you need a counteff function.

How to Use of COUNTIF function?

So from the data in the example above. We want to choose how many of them have a mark above 33. Many people are working on writing = countif (C1: C12,> 33), but it will not work!

The criteria for the countif function are to be given in text form. So they have to be included in the double quotation. Then the correct formula will be = countif (C1: C12, “> 33”)

So in the above example, we got an idea to find the number of students who got more than 33 with countif. If we want to know how many students have mathematics, we need to check the data B column above. Formula will be = countif (B1: B12, “Math”)

The two uses of Countif that we have seen above are examples of Exact Match, i.e., the answer can be found by directly matching the criteria in the data range. The function also works in Partial Match. But before that, I don’t know how to use greater than, less than, or equal. To in Excel count from the table below.

COUNTIF (greater than, less than, or equal to) Formula

So We got the idea of ​​giving Greater and Less.

COUNTIF’s Partial Match

Partial Match is not a complete match, but there are some matches to find out the number of such information. If you look at the names of the data we are working with within Excel, you will see that Mark exists a few times. So this time, we will find out how many times there is Mark.

We will look at the names, so the formula will be as follows.

= COUNTIF (A1: A12,”* Mark *”)

As you can see, we used two * signs in the formula. So if you put * in front, like * Mark. Then whatever is in front of the cells that are being searched, in the end. As if from Mark, in the same way with Mark *, whatever is behind. And by giving * on both sides, Mark will be counted wherever it is.

Use of COUNTIF function with date

We also have a lot of work to do with the date in the Excel sheet, and if you want to use the counteff function with that date, you can do the following.

The dates placed in the Excel datasheet should be entered, keeping the date format correct. From the above dates we can write for today = COUNTIF (B2: B12, TODAY ()) or = COUNTIF (B2: B12, ”26/26/2020 ″)).

The previous one or the next one can be removed and in that case = COUNTIF (B2: B12, ”<” & TODAY ()) or = COUNTIF (B2: B12, “>” & TODAY ()).

Count the number of empty cells and all cells

We can easily find out how many cell values ​​there are using the COUNT function we saw from the beginning. This can be done with COUNTIF, and in that case, the formula is as follows, = COUNTIF (C2: C12,” <>”).

So you can find empty cells using = COUNTIF (C2: C12,” ”) and for this, there is a separate function in Excel: COUNTBLANK. Just enter the range here like = COUNTBLANK (C2: C12)

Use COUNTIF (C2: C12,” <>” &”*”) to find out the number of cells in the range.

Also Read: How to Highlight Active Columns and Rows in Excel?

Hope you learned How to use the Excel COUNTIF function? If you have any questions about this topic please share them with me by comment. Also, share on your social media profile.

You need to write some code in Visual Basic to do this, although we will do that later. However, the problem is that the Visual Basic code is not saved in xls or xlsx type files. It actually turns on the macro.

So you have to save the Excel file in .xlsm (Excel Macro-Enabled Wordbook) file type at the beginning, or when you write Visual Basic code, you have to change the File Type from Save As .xlsm type.

How to Highlight Active Columns and Rows in Excel?

How to Use Excel Conditional Formatting?

1. Now open the file and select the cell range of the seat you will be working on.
2. Once selected, click on New Rule from Conditional Formatting from the ribbon of the Home tab.
3. Clicking on New Rule will bring up the “New Formatting Rule” dialog box as below.
4. Click on Use a formula to determine which cells to format from the dialog box. The image above is highlighted. Now it will come as below.
5. Now in the highlighted cell, we will write the following formula. And the formatting will be set depending on this condition.
6. Now click on the Format button.
7. After clicking on the highlighted Format button, the Format Cells dialog box appears.
8. Now format it as you wish from here and click on the OK button. Now you will see that the first column or the column and row of the cell from where you started has taken the formatting you have given.
9. Now, if you click on any place in the data set, formatting is usually supposed to be applied there. But in this case, you have to press F9 of the function key.
10. Now we will see how to auto do this so that F9 is not pressed repeatedly.

How to Use Developer Tab in Excel?

However, in many cases, there is no Developer Option. Follow the steps below to turn it on.

• File> Options> Customize Ribbon> Developer

How to do Visual Basic (VB) for Automating Conditional Formatting?

1. Now you need to write some basic visual code in Excel. And to save it, you have to save the file in .xlsm type, which we have discussed earlier.
2. So to turn on Visual Basic (VB for short), go to the Developer ribbon from the menu and click on Visual Basic (keyboard command Alt + F11). The “Microsoft Visual Basic for Application”(VBA) window will appear as follows.
3. Now double click on sheet1 on the left side of the seat you are working on. The code editor will appear as below.
4. Select Worksheet here. Then Private Sub Block will come as below.
5. Now it’s time to write VB Code to auto column and row.

VB Code for Active Column and Row Auto

Now in Private Sub Block, You will write the following code.

Private Sub Worksheet_SelectionChange (ByVal Traget As Rang)
If Application.CutCopyMode = False Then
Application.Calculate
End If
End Sub

Now click on the different cells inside the excel sheet and see that the active columns and rows are being auto highlighted. So this was our event today about How to Highlight Active Columns and Rows in Excel. Don’t forget to share it with others at work and Subscribe to our newsletter.